1. Information We Process

To deliver professional destination management services, custom land packages, and booking confirmations, we may collect and process the following information:

• Identification Data: Full legal names, genders, dates of birth, nationalities, and passport numbers (when strictly required for localized transport or visa invitation confirmations).
• Contact Information: Email addresses, phone numbers, and emergency contact details.
• Logistical Tour Records: Travel schedules, flight numbers, accommodation vouchers, specific itinerary choices, and custom tour configurations.
• Special Category Data: Voluntary, health-related information supplied by you or your booking agent, limited strictly to specific dietary preferences, allergen considerations, or physical mobility restrictions needed to execute tours safely.

2. Legal Basis and Purpose of Processing

We process your personal information strictly under the following GDPR lawful parameters:

• Performance of a Contract: To coordinate bookings, fulfill ground logistics (hotels, transport, activities), and communicate updates directly to you or your contracted travel agent.
• Legitimate Business Interests: To optimize our website experience, prevent commercial fraud, maintain accounting records, and resolve potential operational disputes or complaints.
• Consent: Where retail users voluntarily sign up for newsletters or specify sensitive medical/dietary assistance requirements.

3. Data Sharing and Cross-Border Transfers

3K Travels Oy never sells or rents passenger files to third parties. Your data is shared exclusively with chosen third-party providers involved in realizing your trip layout (e.g., local hotels, charter coach lines, safari handlers, and guides).

4. Retention Periods

We retain personal logs only as long as strictly necessary to complete tour executions, manage customer service lifecycles, or comply with mandatory corporate taxation and commercial book-keeping frameworks active under Finnish law (which generally mandate retaining core commercial transaction records for up to six years).

5. Your GDPR Rights

As a data subject within the EU/EEA framework, you hold absolute authority over your records, including the right to:

• ✓ Access your processed file records
• ✓ Request correction of inaccurate information
• ✓ Restrict processing constraints
• ✓ Withdraw consensus configurations
• ✓ Demand complete record deletion (“Right to be Forgotten”)
• ✓ Port records to another provider

To execute any of these legal processing choices, please contact our data controller directly at our official business address or corporate email portal. If you believe your data has been handled incorrectly, you have the right to lodge a formal complaint with the **Office of the Data Protection Ombudsman** (*Tietosuojavaltuutetun toimisto*) in Finland.

6. Photography and Marketing

3K Travels Oy reserves the right to use any photographs or videos taken during the tour for marketing and promotional purposes unless otherwise specified by the client in writing.

7. Cookies and Tracking Technologies

3K Travels Oy uses cookies and similar tracking technologies to enhance your browsing experience, analyze website traffic, and deliver personalized content. You can manage your cookie preferences at any time through your browser settings, though disabling certain cookies may impact website functionality.